Company and Role Overview:
Our client has a need for an experienced Client Accounting Administrator / AR Analyst! They’re a law firm with multiple regional offices in PA and NJ and need a candidate versed in professional services accounts receivable and client accounting/ analyst work for the receipt and accounting of funds paid to the organization. The position leads the firm’s accounts receivable and collection efforts (in conjunction with firm management, attorneys, staff and clients) directing, coordinating and handling efforts in a full cycle capacity. In addition, the position provides client personal service answering any client and/ or firm inquiries as a primary liaison for the AR function and a backup/ provider of client accounting support. *** The company has a rich history and is a stable organization boasting excellent staff retention, great compensation, along with top notch benefits!
-Maintain firm’s accounts receivable. Provide timely follow up with attorneys and clients on payment of outstanding accounts;
-Receive, research and respond to client and firm inquiries regarding billing/ payment
-Research and resolve discrepancies;
-Process credit card payments, ACH debits and cash receipts
-Handle firm write offs and adjustments
-Prepare cash deposits and apply cash receipts, (file same);
-Prepare accounts receivable, time and billing and client accounting reporting (primarily AR) monthly and as needed;
-Communicate with firm’s lending institution to research checks, ACH debits, etc.;
-Perform filing, photocopying and other clerical duties
-Handle written and verbal communication with clients, vendors and all levels of staff
-Education: minimum of an associates degree in accounting and/or certification in bookkeeping or accounting
-Experience: minimum 3 years of accounting work, ideally specific to Accounts Receivable
-minimum 2 years working in an accounting capacity in professional services company (legal, accounting, staffing, consulting, etc).
-Software: proficiency with Microsoft Office and accounting software program(s).
-Skills: minimum 4 yrs past experience working/ communicating with clients/ customers/ vendors BOTH by phone and email
-previous document management experience
-Competency:demonstration of Ethical Conduct
-Thorough understanding of basic accounting (AR & AP)
-use of Problem Solving/Analysis in past work experiences
-Strong Communication(verbal & written)
- Accounting checks and balances experience (Quality Controls)
-Ability to work independently and in a team
-clerical, professional office setting.
-routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
-largely sedentary role
-filing is part of the job requiring the ability to lift files, open filing cabinets and bend or stand as needed. (may include standing at photocopier/ scanner for periods of time).
Other Duties/ Full Disclosure:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without n